Updated January 2015
Name
Purpose
Membership
Officers
Duties of Officers
Meetings
CMFAA Year
Amendments

ARTICLE 1: NAME
Section 1.01     The name of the organization shall be “The Canadian Music Festival Adjudicators’ Association” hereinafter referred to as “C.M.F.A.A.”
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ARTICLE 2: PURPOSE
Section 2.01     The purpose of the C.M.F.A.A. shall be:

  1. To assist in the promotion and development of culturally effective music and arts festivals in Canada.
  2. To provide a liaison between our membership and the provincial and national festival organizations.
  3. To prepare an annual directory of qualified adjudicators which will be available to all known festivals across Canada.
  4. To make recommendations to both festival organizations and to our membership regarding matters of personal concern.
  5. To provide a channel through which Canadian adjudicators may discuss common problems, standards and professional development.

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ARTICLE 3: MEMBERSHIP
Section 3.01     Membership in the C.M.F.A.A. shall be open to experienced adjudicators who meet the following qualifications:

  1. Certification of advanced training in their field, and a record of success as a performer-teacher in the field in which they are to adjudicate.
  2. Sufficient experience in their field to achieve a mature appreciation of the broader aspect of their art.
  3. An understanding of the general purpose and artistic ideals of festivals.
  4. Recommendations from at least three recent music festivals. (Jury examinations, workshops, concerto competitions, scholarship auditions, NATS festivals, orchestral auditions, master classes, private music festivals, provincial, and national finals do not qualify).

Section 3.02     Application for membership

  1. Applications shall be directed to and considered by the Executive of the Association.

Section 3.03     Honorary Life Membership

  1. An honorary Life Membership may be offered by the Executive Committee in recognition of dedicated service to the festival movement.

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ARTICLE 4: OFFICERS
Section 4.01     The Executive Committee of the C.M.F.A.A. shall consist of a President, a Past President, a First Vice President (Membership), a  Secretary and a  Treasurer. The executive may add a member-at-large when necessary.

Section 4.02     There shall be provision for one non-executive officer such as, e.g.  Web-master. This person shall serve at the request of the Executive Committee and shall not have a vote; this officer need not be a member of the C.M.F.A.A.. This person may receive remuneration for services as determined by the Executive Committee.

Section 4.03     The terms of office shall be four years after which time the President shall become Past President, and the Vice President (membership), Secretary and Treasurer shall be moved up. Prior to this time a new executive member shall be nominated by the membership from members who have expressed willingness to act and shall be elected by ballot. Balloting shall be done by electronic or regular mail.
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ARTICLE 5: DUTIES OF OFFICERS
Section 5.01     The allocation of additional duties shall be determined at the annual Executive meeting.

Section 5.02     The Executive Officers shall be responsible for the production of the Newsletter(s), the Membership Directory, for handling general correspondence, the collection of fees, the annual financial report and the issuance of receipts, under the direction and delegation of the President.

Section 5.03     Ongoing responsibilities of Officers shall be as follows:

  1. The President shall:
    1. Preside as chairperson and prepare an agenda for all executive meetings, and designate one executive member to record the minutes of each meeting.
    2. Keep the membership informed of the deliberations of the Executive Committee.
    3. Receive correspondence for the Association.
    4. Be responsible for delegating and assigning duties to the Executive Officers.
  2. The Vice President shall:
    1. Assume the responsibilities of the President when necessary.
    2. Assist in the activities of the Association as requested by the President.
    3. The Vice President considers applications for membership.
  3. The  Secretary shall:
    1. Take notes at meetings and produce minutes of such meetings.
    2. Take over the duties of the First Vice President if necessary.
    3. Be responsible for all C.M.F.A.A. online services.
  4. The  Treasurer shall:
    1. Oversee the financial affairs of the association under the direction of the Executive.
    2. Produce a financial report when required.
  5. The Past President shall:
    1. Act as advisor to the Executive Committee.

Section 5.04     The C.M.F.A.A. shall maintain one or more sets of Guidelines and other documents deemed to be appropriate. Topics may include, but need not be limited to, contracts, suggested fees, length of sessions, paid sessions off, expenses, special duties, responsibilities of the adjudicator and of festival committees, and ethics.
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ARTICLE 6: MEETINGS
Section 6.01     The Executive Committee shall meet at the call of the President no less frequently than once per year. A meeting of the general membership may be called when necessary.
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ARTICLE 7: C.M.F.A.A. YEAR
Section 7.01     Membership Year

  1. The membership year of the Association shall be  January 1 of the year to December 31 of the same year.
  2. Membership dues shall be payable by February 15 of the same year.

Section 7.02     Fiscal Year

  1. The fiscal year of the Association shall be January 1 of the year to  December 31 of the same year.

Section 7.03     Membership Dues

  1. The Executive is in agreement to increasing membership dues to $50 beginning in the 2016 fiscal year. Late fees and dates will remain the same.

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ARTICLE 8: AMENDMENTS
Section 8.01     This constitution may be amended by a two-thirds majority of members who vote on the amendment. Notices of motion or requests for such amendments shall be presented to the President at least three weeks before June 30 each year. 
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